job description
Join our dynamic team as an Executive Administrative Assistant and play a pivotal role in supporting board operations, HR functions, and workforce coordination. This is a remote opportunity based in Bali, Indonesia, perfect for a highly organized, proactive professional who thrives in a fast-paced environment. Youâll be the backbone of our operations, ensuring seamless communication, compliance, and administrative efficiency.
As the ideal candidate, youâll bring a blend of administrative expertise, problem-solving skills, and a keen eye for detail. Youâll work closely with senior leadership, HR teams, and cross-functional departments to streamline processes, manage documentation, and enhance operational workflows. If youâre looking for a role that offers growth, flexibility, and the chance to make a real impact, this is the opportunity for you.
This role is ideal for someone who enjoys multitasking, prioritizing tasks, and working independently while contributing to a collaborative team environment. With a focus on compliance, HR support, and board coordination, youâll ensure our organization runs smoothly and efficiently. Apply now and take the next step in your administrative career in one of the worldâs most vibrant locationsâBali!
Responsibility
- Board Support: Assist in preparing board meeting agendas, minutes, and follow-up actions to ensure smooth governance operations.
- HR Coordination: Support HR functions, including onboarding, offboarding, and employee record management.
- Compliance Management: Ensure adherence to company policies, legal requirements, and regulatory standards.
- Documentation & Filing: Maintain organized digital and physical filing systems for contracts, reports, and corporate documents.
- Workforce Coordination: Assist in scheduling, travel arrangements, and logistics for team members and executives.
- Communication Hub: Act as a liaison between departments, external partners, and stakeholders to facilitate clear and timely communication.
- Process Improvement: Identify inefficiencies in administrative workflows and propose solutions to enhance productivity.
- Event & Meeting Support: Coordinate virtual and in-person meetings, including logistics, invitations, and technical setup.
Qualifications
- Experience: Minimum 2+ years of experience as an Administrative Assistant, Executive Assistant, or similar role.
- Education: Bachelorâs degree in Business Administration, Management, or a related field (or equivalent experience).
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and project management tools (e.g., Trello, Asana).
- Organizational Skills: Exceptional ability to multitask, prioritize, and manage time effectively in a remote setting.
- Communication: Strong written and verbal communication skills in English; additional languages are a plus.
- Attention to Detail: High level of accuracy in documentation, data entry, and compliance-related tasks.
- Problem-Solving: Ability to anticipate challenges and proactively address them with minimal supervision.
- Remote Work Readiness: Self-motivated with a proven ability to work independently and manage remote collaboration tools.