job description
Join Land Equipment as an Executive Administrative Assistant and play a pivotal role in supporting our leadership team in Bali’s dynamic business landscape. This is a unique opportunity to contribute to high-level operations while enjoying the vibrant work-life balance of Badung, Bali.
As the backbone of our executive office, you will ensure seamless communication, meticulous organization, and proactive support to directors and senior management. Your expertise in administrative coordination will drive efficiency, enabling our leaders to focus on strategic growth. Ideal for detail-oriented professionals with a passion for excellence, this role offers a competitive salary, professional development, and the chance to thrive in a collaborative, international environment.
Land Equipment is a trusted name in the industry, and we’re looking for a motivated individual to uphold our standards of professionalism and service. If you’re ready to take your administrative career to the next level in one of the world’s most inspiring locations, apply today!
Responsibility
- Provide high-level administrative and secretarial support to Directors and senior management, ensuring smooth daily operations.
- Draft, edit, and proofread professional correspondence, including letters, memos, emails, proposals, and reports with precision and confidentiality.
- Manage complex calendars, schedule meetings, and coordinate logistics for local and international stakeholders.
- Prepare and organize meeting agendas, minutes, and follow-up actions, ensuring timely execution of decisions.
- Handle sensitive information with discretion and maintain strict confidentiality in all executive communications.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for executives.
- Liaise with internal departments and external partners to facilitate seamless collaboration and information flow.
- Develop and implement efficient filing systems, both digital and physical, to optimize document retrieval and organization.
Qualifications
- Minimum 3-5 years of experience in an executive administrative or secretarial role, preferably supporting C-level executives.
- Exceptional written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- High degree of professionalism, discretion, and integrity when handling confidential information.
- Proactive problem-solving mindset with a keen attention to detail and accuracy.
- Experience in calendar management, travel coordination, and event planning for executives.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.