job description
Join Amihan Creatives Devt Corp. as an Executive Administrative Assistant in the vibrant heart of Bali! We are seeking a highly organized, detail-oriented professional to provide top-tier administrative support to our executive team. This role is perfect for someone who thrives in a fast-paced environment, excels in multitasking, and takes pride in maintaining seamless operations.
As part of our dynamic team, you will play a pivotal role in managing complex schedules, coordinating high-level meetings, and ensuring confidential documents are handled with the utmost discretion. Your expertise in the Microsoft Office Suite and your proactive approach will be key to driving efficiency and productivity in our organization.
Bali offers an unparalleled work-life balance, with its stunning landscapes, rich culture, and thriving expat community. Whether you're based in Canggu, Ubud, Denpasar, or other key areas, youâll enjoy a rewarding career in one of the worldâs most sought-after destinations.
Responsibility
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle sensitive and confidential documents with discretion and professionalism.
- Prepare and edit correspondence, reports, and presentations using advanced Microsoft Office Suite skills.
- Act as the primary point of contact for executive team members, screening calls, and managing communications.
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of information.
- Liaise with clients, vendors, and other stakeholders to facilitate smooth business operations.
- Anticipate the needs of executives and proactively address them to enhance productivity.
Qualifications
- Proven experience (3+ years) as an Administrative Assistant, Executive Assistant, or similar role in a corporate or fast-paced environment.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills in English.
- High level of professionalism, discretion, and integrity when handling confidential information.
- Ability to work independently with minimal supervision and adapt to changing priorities.
- Experience in calendar management, travel coordination, and expense reporting.
- Bachelorâs degree in Business Administration, Communications, or a related field is a plus.