job description
Are you a highly organized, proactive, and discreet professional looking to support the directors of a dynamic software company? NexPIPO is seeking an English-Speaking Personal Assistant to manage both professional and personal matters with efficiency and confidentiality. Based in the vibrant heart of Canggu, Bali, this role offers a unique opportunity to work in a fast-paced, innovative environment while enjoying the islandâs renowned work-life balance.
As the right hand to our directors, you will handle a diverse range of tasksâfrom coordinating high-level meetings and managing correspondence to overseeing personal errands and travel arrangements. Your ability to anticipate needs, solve problems, and maintain the highest standards of professionalism will be key to your success.
If you thrive in a role that blends administrative expertise with personal support, and youâre eager to contribute to a forward-thinking software company, weâd love to hear from you. Join us and play a pivotal role in ensuring our leaders can focus on driving innovation and growth.
Responsibility
- Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international) for the directors.
- Act as the primary point of contact for internal and external stakeholders, ensuring seamless communication.
- Handle confidential correspondence, including emails, reports, and documents, with discretion and accuracy.
- Oversee personal tasks such as bill payments, household management, and event planning for the directors.
- Organize and prepare materials for meetings, presentations, and business reviews.
- Liaise with vendors, service providers, and other assistants to ensure smooth operations.
- Anticipate the directorsâ needs and proactively address them to optimize their time and productivity.
- Maintain meticulous records, expense reports, and other administrative documentation.
Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting C-level executives.
- Fluent in English (written and verbal) with exceptional communication and interpersonal skills.
- Strong organizational and time-management abilities, with a keen eye for detail.
- High level of integrity and discretion in handling confidential information.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
- Ability to multitask, prioritize, and adapt in a fast-paced environment.
- Problem-solving mindset with a proactive and resourceful approach.
- Flexibility to work outside standard hours when required.