job description
Join Bussan Auto Finance as a Document Management Officer and play a pivotal role in ensuring seamless administrative operations in our dynamic team. Based in the vibrant heart of Canggu, Bali, this position offers a unique opportunity to contribute to our commitment to excellence in financial services while enjoying the island's inspiring work-life balance.
As a Document Management Officer, you will be responsible for maintaining accurate records, streamlining document workflows, and supporting our administrative processes. Your meticulous attention to detail and organizational skills will directly impact our operational efficiency and compliance standards.
If you thrive in structured environments, possess strong analytical abilities, and are passionate about maintaining high standards of document management, we invite you to apply. This role is perfect for individuals who value precision, teamwork, and professional growth in a supportive corporate culture.
Responsibility
- Manage and organize physical and digital document archives, ensuring easy retrieval and compliance with company policies.
- Process and input data accurately into internal systems and Microsoft Office applications.
- Conduct regular audits of documentation to verify completeness, accuracy, and adherence to regulatory requirements.
- Collaborate with cross-functional teams to gather, compile, and distribute reports and documentation as needed.
- Develop and maintain a standardized filing system to optimize document storage and retrieval processes.
- Assist in the preparation of administrative reports, presentations, and correspondence for management review.
- Monitor document retention schedules and coordinate the secure disposal of outdated or sensitive materials.
- Provide administrative support to team members, including scheduling, data entry, and general office duties.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (minimum 2 years) in document management, administrative support, or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent attention to detail and accuracy in data entry and record-keeping.
- Effective communication skills, both written and verbal, in English and Bahasa Indonesia.
- Ability to handle confidential information with discretion and integrity.
- Familiarity with financial or automotive industry documentation is a plus.