job description
Join AIRYTRADE AIRCONDITIONING SUPPLIES AND SERVICES as a Document Controller and play a pivotal role in ensuring the seamless management of critical engineering documents for high-profile construction projects. Based in the vibrant hub of Denpasar, Bali, this position offers a unique opportunity to contribute to cutting-edge developments while maintaining meticulous organization and compliance standards.
In this role, you will be the backbone of project documentation, ensuring accuracy, accessibility, and timely distribution of all technical and administrative files. Your expertise will directly impact project efficiency, risk mitigation, and stakeholder collaboration. If you thrive in a dynamic environment and have a keen eye for detail, this is your chance to shape the success of landmark projects in a growing industry.
We offer a competitive salary range of IDR 7,500,000 – IDR 9,000,000 per month, along with opportunities for professional growth in a supportive and innovative workplace.
Responsibility
- Manage, organize, and maintain all project-related documents, including drawings, contracts, reports, and correspondence, in both digital and physical formats.
- Implement and enforce document control procedures to ensure compliance with industry standards and company policies.
- Coordinate with project teams, engineers, and external stakeholders to facilitate the timely review, approval, and distribution of documents.
- Maintain a centralized document management system (DMS) with version control, ensuring all files are up-to-date and easily retrievable.
- Generate and track transmittals, ensuring accurate logging and follow-up on document submissions and revisions.
- Conduct regular audits of documentation to verify completeness, accuracy, and adherence to regulatory requirements.
- Prepare and archive project close-out documentation, including as-built drawings and final reports.
- Provide administrative support for project meetings, including preparing agendas, minutes, and action items.
Qualifications
- Bachelor’s degree in Engineering, Architecture, Business Administration, or a related field. Relevant certifications in document management are a plus.
- Minimum of 3 years of experience in document control, preferably within the construction, engineering, or HVAC industries.
- Proficiency in document management software (e.g., Aconex, SharePoint, ProjectWise) and Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Exceptional attention to detail and accuracy in handling confidential and technical documents.
- Excellent communication and interpersonal skills to liaise effectively with internal and external stakeholders.
- Familiarity with ISO standards, QA/QC procedures, and industry-specific compliance requirements.
- Ability to work independently and collaboratively in a team-oriented setting.