job description
Join a dynamic team in Bali as a Document Control Specialist, where you will play a pivotal role in ensuring the integrity, accuracy, and accessibility of all project documentation. This position is ideal for detail-oriented professionals who thrive in organized environments and are passionate about maintaining high standards in document management.
Based in the vibrant region of Badung, Bali (covering areas such as Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, and Kuta), you will work closely with cross-functional teams to streamline documentation processes, enhance compliance, and support project efficiency. Your expertise will contribute directly to the success of projects by ensuring all records are up-to-date, securely stored, and easily retrievable.
This contract-based role offers a competitive salary, a collaborative work environment, and the opportunity to grow within a forward-thinking organization. If you have a keen eye for detail and a commitment to excellence, we invite you to apply and take the next step in your career.
Responsibility
- Manage, organize, and maintain all project-related documents in a structured and secure digital or physical filing system.
- Ensure all documentation complies with company standards, regulatory requirements, and industry best practices.
- Implement and monitor document control procedures to guarantee accuracy, version control, and timely updates.
- Coordinate with project teams to collect, review, and distribute documents as needed, ensuring all stakeholders have access to the latest information.
- Develop and maintain a centralized document repository, optimizing searchability and retrieval efficiency.
- Conduct regular audits to verify the completeness and accuracy of documentation, addressing discrepancies promptly.
- Train and guide team members on document control protocols and software tools to enhance compliance and efficiency.
- Generate reports on document status, revisions, and distribution for management review.
Qualifications
- Bachelor’s degree in Business Administration, Information Management, or a related field. Relevant certifications are a plus.
- Proven experience (minimum 2 years) in document control, records management, or administrative roles, preferably in a project-based environment.
- Proficiency in document management systems (DMS) such as SharePoint, Alfresco, or similar tools.
- Strong attention to detail with exceptional organizational and time-management skills.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is advantageous.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- Familiarity with ISO standards, GDPR, or other compliance frameworks is highly desirable.
- Tech-savvy with a working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and PDF management tools.