job description
Join Techniques Air-Conditioning & Engineering Pte Ltd as a Project / Site Administrative Assistant in the vibrant heart of Bali, Indonesia! This is a unique opportunity to support high-impact construction projects while enjoying a dynamic work environment in one of the world’s most sought-after destinations.
As a key member of our administrative team, you will play a pivotal role in ensuring smooth operations on-site and in the office. From coordinating project documentation to managing logistics, your organizational skills will directly contribute to the success of our engineering and construction initiatives. Enjoy competitive compensation, including AWS (Annual Wage Supplement) and variable bonuses, along with 21 days of annual leave and comprehensive medical insurance for peace of mind.
If you thrive in fast-paced settings, have a knack for detail, and want to grow your career in the construction and engineering sector, this role is for you. Apply today and take the next step in your professional journey in paradise!
Responsibility
- Manage and organize project documentation, including contracts, permits, and compliance records.
- Coordinate site logistics, including material deliveries, equipment scheduling, and vendor communications.
- Assist in preparing progress reports, meeting minutes, and financial summaries for stakeholders.
- Liaise between on-site teams, subcontractors, and the head office to ensure seamless communication.
- Handle administrative tasks such as invoicing, expense tracking, and payroll support for project staff.
- Maintain digital and physical filing systems to ensure easy retrieval of project-related documents.
- Support the procurement process by preparing purchase orders and tracking deliveries.
- Assist in planning and coordinating site visits, inspections, and client meetings.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Construction Management, or a related field.
- Minimum 2 years of experience in administrative roles, preferably in construction, engineering, or project management.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools.
- Strong organizational and multitasking abilities with a keen eye for detail.
- Excellent written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
- Familiarity with construction terminology, safety protocols, and regulatory compliance is advantageous.
- Willingness to travel to project sites across Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta) as needed.