job description
Join UTAMA BARU as an Administrative Staff in the vibrant heart of Bali! We are seeking a detail-oriented and proactive professional to support our office operations with exceptional organizational and communication skills. This role is perfect for individuals who thrive in collaborative environments and are passionate about maintaining efficiency, accuracy, and positivity in the workplace.
As part of our team, you will play a key role in ensuring smooth daily operations, managing documentation, and fostering strong internal and external communication. Your ability to multitask, solve problems, and uphold high standards will contribute directly to our company’s success and growth.
Based in Denpasar, this position offers a dynamic work environment with opportunities for professional development in one of Indonesia’s most exciting business hubs. If you are a self-starter with a can-do attitude and a knack for administration, we’d love to hear from you!
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping to ensure accuracy and accessibility.
- Coordinate internal and external communications, including emails, phone calls, and meetings, with professionalism and efficiency.
- Assist in preparing reports, presentations, and other administrative materials to support management and team needs.
- Handle scheduling for appointments, meetings, and travel arrangements for staff and executives.
- Monitor and maintain office supplies inventory, placing orders as needed to ensure uninterrupted operations.
- Support the onboarding process for new employees, including preparing necessary paperwork and coordinating orientation.
- Liaise with vendors, clients, and partners to facilitate smooth business transactions and relationships.
- Contribute to a positive and productive work environment by promoting teamwork and effective collaboration.
Qualifications
- Minimum of 1-2 years of experience in administrative, office support, or a related role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Excellent written and verbal communication skills in both English and Indonesian.
- High attention to detail and strong organizational abilities to manage multiple tasks efficiently.
- Proven ability to work independently and as part of a team in a fast-paced environment.
- Problem-solving mindset with a proactive approach to identifying and resolving issues.
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field is a plus.
- Familiarity with basic accounting or HR administrative tasks is an advantage.