job description
Join our dynamic team in Bali as an Administrative Staff and play a pivotal role in ensuring the smooth operation of our daily business activities. We are seeking a meticulous, highly organized, and proactive professional to support our office administration in one of Indonesia’s most vibrant business hubs.
In this role, you will be the backbone of our operational efficiency, handling a variety of administrative tasks that keep our office running seamlessly. From managing documentation and coordinating schedules to liaising with internal and external stakeholders, your attention to detail and problem-solving skills will be key to our success.
Based in the heart of Badung, Bali, this position offers the opportunity to work in a fast-paced yet collaborative environment, surrounded by the island’s unique culture and professional energy. Whether you’re supporting executive teams, maintaining records, or streamlining processes, your contributions will directly impact our ability to deliver exceptional service.
If you thrive in a structured yet dynamic setting and take pride in maintaining order and efficiency, we invite you to apply and become an integral part of our growing team.
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping to ensure accuracy and accessibility.
- Coordinate schedules, meetings, and appointments for management and staff, including preparing agendas and minutes.
- Handle incoming and outgoing correspondence, including emails, letters, and packages, with professionalism and confidentiality.
- Assist in the preparation of reports, presentations, and other administrative materials to support decision-making processes.
- Liaise with vendors, clients, and internal departments to facilitate smooth communication and resolve administrative inquiries.
- Monitor and maintain office supplies inventory, placing orders as needed to ensure adequate stock levels.
- Support the onboarding process for new employees, including preparing necessary paperwork and coordinating orientation sessions.
- Implement and improve administrative systems and procedures to enhance efficiency and productivity.
Qualifications
- Minimum of 1-2 years of experience in an administrative or office support role, preferably in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with office management software.
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Strong written and verbal communication skills in English; proficiency in Indonesian is a plus.
- High attention to detail and accuracy in handling confidential and sensitive information.
- Proactive, self-motivated, and able to work independently as well as part of a team.
- Familiarity with basic accounting or bookkeeping tasks is advantageous.
- Ability to adapt to changing priorities and maintain composure under pressure.