job description
Are you a detail-oriented and highly organized professional looking to play a pivotal role in ensuring seamless office operations? Our client, a dynamic organization in Bali, is seeking a proactive Administrative Secretary to provide top-tier administrative and secretarial support. This is a fantastic opportunity to contribute to a fast-paced environment while enjoying the vibrant lifestyle of Bali’s most sought-after locations, including Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung.
In this role, you will be the backbone of our office, managing schedules, coordinating communications, and maintaining efficient workflows. Your ability to multitask, anticipate needs, and maintain confidentiality will be key to supporting our team’s success. If you thrive in a structured yet dynamic setting and take pride in delivering exceptional administrative support, we’d love to hear from you.
Join us and become an integral part of a forward-thinking organization where your organizational skills and professionalism will make a real impact.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Coordinate internal and external communications, including emails, phone calls, and visitor reception.
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents.
- Assist in the preparation of meeting agendas, minutes, and follow-up actions to ensure accountability.
- Handle office supply inventory, procurement, and vendor coordination to maintain a well-stocked workspace.
- Liaise with other departments and external stakeholders to facilitate smooth information flow.
- Perform ad-hoc administrative tasks and provide support to team members as needed.
Qualifications
- Proven experience (minimum 2 years) in an administrative, secretarial, or office support role.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- High level of discretion and professionalism in handling confidential information.
- Detail-oriented with a proactive approach to problem-solving and process improvement.
- Ability to work independently as well as collaboratively in a team environment.
- Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field is preferred.