job description
Join NATIONAL LABELLING ENTERPRISES as an Administrative Secretary in the vibrant heart of Bali, Indonesia. This is a unique opportunity to provide high-level executive support while ensuring seamless office operations in a dynamic, fast-paced environment.
As the backbone of our administrative team, you will play a pivotal role in managing day-to-day transactions, coordinating with senior management, and maintaining organizational efficiency. Your ability to multitask, prioritize, and maintain confidentiality will be key to supporting our leadership team and driving operational excellence.
Based in Canggu, you’ll enjoy a professional yet relaxed work culture in one of Southeast Asia’s most sought-after business hubs. Whether you’re a seasoned administrative professional or an aspiring executive assistant, this role offers growth, stability, and the chance to contribute to a well-established enterprise.
Responsibility
- Manage and organize executive schedules, appointments, and calendar coordination for senior management.
- Handle incoming and outgoing correspondence, including emails, letters, and official documents with professionalism and discretion.
- Prepare and edit reports, presentations, and business documents to ensure accuracy and clarity.
- Coordinate internal and external meetings, including logistics, agendas, and minute-taking.
- Oversee office supply inventory, vendor relations, and procurement to maintain operational readiness.
- Assist in financial administrative tasks, such as expense tracking, invoice processing, and budget support.
- Serve as the primary point of contact for stakeholders, clients, and visitors, delivering exceptional service.
- Maintain confidential files, records, and databases with meticulous attention to detail.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field (or equivalent experience).
- Minimum of 3 years of experience in an administrative, secretarial, or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Exceptional written and verbal communication skills in English.
- Strong organizational, time-management, and problem-solving abilities.
- High level of professionalism, discretion, and integrity when handling sensitive information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with basic accounting or financial administrative tasks is a plus.