job description
Join Optimum Infosolutions as an Administrative Officer and play a pivotal role in ensuring smooth business operations across our dynamic teams. This position offers a unique opportunity to contribute to vendor management, procurement, budgeting, and contract administration in a fast-paced environment. Based in the vibrant regions of Bali, you will collaborate with cross-functional teams to streamline administrative processes and support organizational efficiency.
We are seeking a detail-oriented professional with strong organizational skills and a proactive approach to problem-solving. If you thrive in a structured yet flexible work environment and are passionate about driving operational excellence, this role is perfect for you.
At Optimum Infosolutions, we value innovation, integrity, and teamwork. As part of our team, you will enjoy a competitive salary, professional growth opportunities, and the chance to work in one of Indonesia’s most sought-after locations.
Responsibility
- Manage day-to-day administrative tasks, including correspondence, filing, and record-keeping.
- Coordinate vendor relationships, ensuring timely procurement and contract compliance.
- Assist in budget preparation, monitoring expenditures, and financial reporting.
- Oversee contract administration, including drafting, reviewing, and renewing agreements.
- Liaise with internal departments to facilitate smooth communication and workflow.
- Organize meetings, prepare agendas, and document minutes for management review.
- Implement and maintain office policies and procedures to enhance efficiency.
- Provide logistical support for company events, travel arrangements, and visitor coordination.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience in administrative roles, preferably in a corporate or professional services environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management tools.
- Excellent communication skills, both written and verbal, with fluency in English.
- Highly organized with the ability to multitask and prioritize workloads effectively.
- Detail-oriented with a keen eye for accuracy in documentation and reporting.
- Ability to work independently and collaboratively in a team-oriented setting.
- Knowledge of procurement processes and contract management is a plus.