job description
Join LVA as an Administrative Executive in the vibrant heart of Bali and play a pivotal role in ensuring smooth HR and office operations. This position offers a unique opportunity to contribute to a dynamic work environment while managing essential administrative tasks that keep our organization running efficiently.
As part of our team, you will oversee daily HR functions, maintain critical documentation, and provide comprehensive office support. Your organizational skills and attention to detail will be key in handling permit renewals, employee records, and general administrative duties. This role is perfect for a proactive professional who thrives in a fast-paced setting and enjoys problem-solving.
Based in Kuta, Badung, you’ll work in a collaborative atmosphere with opportunities for growth and development. Whether you're coordinating with internal teams or liaising with external partners, your contributions will directly impact our operational success.
Responsibility
- Manage and maintain employee records, ensuring accuracy and confidentiality.
- Process and renew work permits, visas, and other legal documentation in compliance with local regulations.
- Coordinate office logistics, including supply orders, equipment maintenance, and workspace organization.
- Assist in payroll preparation by verifying timesheets and attendance records.
- Handle incoming and outgoing correspondence, including emails, letters, and official communications.
- Schedule and organize meetings, appointments, and travel arrangements for senior staff.
- Develop and implement efficient filing systems for both digital and physical documents.
- Provide general administrative support to HR and management teams as needed.
Qualifications
- Bachelor’s degree in Business Administration, Human Resources, or a related field.
- Minimum of 2 years of experience in administrative or HR support roles.
- Proficiency in MS Office (Word, Excel, PowerPoint) and HR management software.
- Strong organizational and time-management skills with the ability to multitask.
- Excellent written and verbal communication skills in English.
- Familiarity with Indonesian labor laws and documentation processes is a plus.
- High attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced environment.