job description
Join NexPIPO, a dynamic training and development company, as an Administrative Executive with fluency in Mandarin. This role is perfect for detail-oriented professionals who thrive in fast-paced environments and excel in multitasking while supporting cross-cultural business operations.
Based in the vibrant heart of Bali (Kuta, Badung), you will play a pivotal role in ensuring smooth administrative processes, coordinating training programs, and facilitating communication between our international clients and local teams. Your linguistic skills will be key to bridging gaps and enhancing operational efficiency.
We offer a competitive salary, a collaborative work culture, and opportunities for professional growth in the booming training and development industry.
Responsibility
- Manage day-to-day administrative tasks, including documentation, scheduling, and correspondence in both English and Mandarin.
- Coordinate training programs, workshops, and client meetings, ensuring seamless execution.
- Serve as the primary point of contact for Mandarin-speaking clients, addressing inquiries and resolving issues promptly.
- Prepare and translate business documents, reports, and presentations to support international operations.
- Assist in onboarding new employees and clients, providing orientation and necessary administrative support.
- Maintain accurate records and databases, ensuring compliance with company policies and regulatory requirements.
- Collaborate with cross-functional teams to streamline processes and improve operational efficiency.
- Handle logistics for training sessions, including venue booking, material preparation, and participant coordination.
Qualifications
- Fluency in Mandarin (written and spoken) is mandatory; proficiency in English is required.
- Minimum 2 years of experience in administrative, office support, or similar roles.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills to liaise with diverse stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office software.
- Experience in the training, education, or corporate sector is a plus.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work independently and as part of a team in a multicultural environment.