job description
Join Alligator Logistics Pte Ltd as an Administrative Assistant in the vibrant heart of Canggu, Bali! We are seeking a detail-oriented and proactive professional to support our dynamic team in ensuring smooth office operations and efficient billing processes.
As a key member of our administrative team, you will play a crucial role in maintaining organizational efficiency, handling billing tasks, and providing exceptional support to our staff and clients. This is an excellent opportunity for individuals who thrive in a fast-paced environment and are passionate about delivering high-quality administrative services.
At Alligator Logistics, we value teamwork, integrity, and innovation. If you are a motivated individual with strong organizational skills and a keen eye for detail, we invite you to apply and become part of our growing team in beautiful Bali!
Responsibility
- Manage and process billing invoices, ensuring accuracy and timely delivery.
- Assist in the preparation and maintenance of financial records and reports.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Handle correspondence, including emails, letters, and phone calls, with professionalism and discretion.
- Organize and schedule meetings, appointments, and travel arrangements for staff.
- Maintain office supplies inventory by checking stock levels and placing orders as needed.
- Assist in the preparation of regularly scheduled reports and presentations.
- Provide general support to visitors and ensure a welcoming office environment.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Excellent time management skills and the ability to prioritize work.
- Strong organizational skills with the ability to multitask.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills in English.
- High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.
- Familiarity with office management procedures and basic accounting principles.