job description
Join Themeetupsg Pte Ltd as an Administrative Executive in a dynamic, hybrid work environment based in beautiful Bali, Indonesia. This role offers a unique opportunity to support critical operations across Events, Sales, and HR while contributing to the growth of a fast-paced, innovative company.
As an integral part of our team, you will play a key role in ensuring smooth day-to-day operations, coordinating cross-functional tasks, and maintaining high organizational standards. Whether you're managing event logistics, assisting with sales documentation, or supporting HR processes, your work will directly impact our efficiency and success.
We are looking for a detail-oriented, proactive professional who thrives in a collaborative setting. If you have a passion for administration, strong multitasking abilities, and a desire to work in a vibrant, tropical location, this is the perfect role for you.
Responsibility
- Coordinate and manage administrative tasks for events, sales, and HR departments, ensuring seamless operations.
- Prepare, organize, and maintain accurate documentation, including contracts, reports, and employee records.
- Assist in planning and executing company events, from venue booking to vendor coordination.
- Support the sales team with order processing, client communications, and CRM updates.
- Handle HR-related duties such as onboarding, payroll assistance, and employee correspondence.
- Manage office supplies, equipment, and inventory to maintain a well-stocked and efficient workspace.
- Liaise with internal and external stakeholders to facilitate smooth communication and task completion.
- Develop and implement administrative processes to improve efficiency and productivity.
Qualifications
- Minimum 2 years of experience in an administrative, office support, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities with a keen eye for detail.
- Ability to work independently and collaboratively in a fast-paced, hybrid environment.
- Experience with event coordination, sales support, or HR administration is a plus.
- Highly adaptable, proactive, and solution-oriented mindset.
- Familiarity with CRM systems (e.g., Salesforce) or HR software is advantageous.