job description
Join CPG Facilities Management as an Administrative Executive and play a pivotal role in ensuring seamless operations in our dynamic facilities management team. Based in the vibrant location of Canggu, Bali, this position offers a unique opportunity to contribute to a well-established company while enjoying the tropical charm of Indonesia.
As an Administrative Executive, you will provide comprehensive administrative support to the Facilities Manager, ensuring efficient documentation, communication, and operational workflows. This role is ideal for detail-oriented professionals who thrive in organized environments and are passionate about maintaining high standards in facilities management.
At CPG Facilities Management, we value professionalism, efficiency, and a proactive approach. If you are looking for a rewarding career in a supportive and growth-oriented environment, we invite you to apply and become part of our dedicated team.
Responsibility
- Provide general administrative support to the Facilities Manager, including document filing, scanning, and data entry.
- Manage and maintain accurate records of facility-related documents, contracts, and reports.
- Coordinate meetings, appointments, and communications between internal teams and external stakeholders.
- Assist in the preparation of reports, presentations, and correspondence for management review.
- Handle incoming and outgoing communications, including emails, calls, and mail, ensuring timely responses.
- Support the Facilities Manager in monitoring and tracking facility maintenance schedules and vendor contracts.
- Assist in budget tracking and expense reporting for facility operations.
- Ensure compliance with company policies and procedures in all administrative tasks.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an administrative or office support role, preferably in facilities management or a related industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative software.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both written and verbal, with a professional demeanor.
- Detail-oriented with a high level of accuracy in data entry and document management.
- Ability to work independently and collaboratively in a team environment.
- Knowledge of basic facilities management principles is a plus.