job description
Are you ready to take on a challenging yet rewarding role in a fast-paced administrative environment? Our client, a forward-thinking organization, is seeking a detail-oriented and proactive Administrative Executive to join their team in Bali’s most vibrant business hubs—Canggu, Ubud, Denpasar, and beyond.
This is a unique opportunity to contribute to the smooth operation of a dynamic workplace while enjoying the work-life balance that Bali is famous for. You’ll play a pivotal role in streamlining office processes, managing communications, and supporting senior staff to ensure efficiency and excellence in daily operations.
If you thrive in a structured yet innovative setting and are passionate about organization, problem-solving, and teamwork, this could be the perfect next step in your career. Apply now and become part of a team that values professionalism, growth, and collaboration.
Responsibility
- Manage and coordinate daily office operations, including correspondence, scheduling, and document preparation.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Organize and maintain filing systems, databases, and records with high accuracy and confidentiality.
- Assist in event planning, meetings, and travel arrangements for executives and team members.
- Prepare reports, presentations, and administrative documents to support decision-making processes.
- Monitor and order office supplies and equipment, ensuring cost-effective procurement.
- Implement and improve administrative procedures to enhance productivity and efficiency.
- Provide general support to other departments as needed, fostering a collaborative work environment.
Qualifications
- Proven experience (2+ years) in an administrative, office support, or executive assistant role.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Strong organizational and time-management abilities, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Ability to multitask, prioritize tasks, and work under tight deadlines in a fast-paced environment.
- High level of discretion and professionalism in handling confidential information.
- Proactive attitude with a problem-solving mindset and a willingness to take initiative.
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field is preferred.