job description
Join One Vogue Pte. Ltd. as an Administrative Executive on a 6-month contract in the vibrant heart of Bali, Indonesia. This role offers a unique opportunity to provide comprehensive sales administrative support while contributing to purchasing, inventory management, and basic accounting functions. Your organizational skills and attention to detail will ensure the smooth operation of daily business activities, supporting our dynamic team in a fast-paced environment.
Based in Canggu, you’ll work in a collaborative setting where efficiency and precision are key. This position is ideal for professionals who thrive in administrative roles and are eager to make an impact in a supportive, growth-oriented company. Whether you’re coordinating with vendors, managing documentation, or assisting with financial tracking, your contributions will be integral to our operational success.
At One Vogue, we value proactive problem-solvers who can multitask effectively and maintain high standards of accuracy. If you’re looking for a rewarding short-term contract with the potential for extension, this is your chance to shine in Bali’s thriving business landscape.
Responsibility
- Provide comprehensive administrative support to the sales team, including order processing, client correspondence, and documentation management.
- Assist with purchasing activities, such as vendor coordination, purchase order creation, and invoice verification.
- Manage inventory tracking, ensuring accurate stock levels and timely reordering of supplies.
- Support basic accounting tasks, including expense reporting, petty cash management, and financial record-keeping.
- Coordinate logistics and scheduling for meetings, shipments, and internal team activities.
- Maintain organized filing systems (digital and physical) for easy retrieval of business documents.
- Prepare reports and presentations for management review, ensuring data accuracy and clarity.
- Liaise with internal departments and external partners to facilitate seamless operations.
Qualifications
- Minimum 2 years of experience in administrative, sales support, or office management roles.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills in English.
- Basic knowledge of accounting principles and inventory management systems is a plus.
- Detail-oriented with a high degree of accuracy in data entry and reporting.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with ERP or CRM software is advantageous.