job description
Join PXL Marketing as an Administrative Coordinator in the vibrant heart of Bali! This is a unique opportunity to blend professional growth with the island’s inspiring work-life balance. Enjoy a hybrid work model with the flexibility to work remotely one day a week, ensuring you maintain productivity while embracing Bali’s dynamic culture.
As a key member of our team, you’ll play a pivotal role in streamlining office operations, managing schedules, and supporting our marketing initiatives. Your organizational skills will directly contribute to the efficiency and success of our fast-paced, creative environment. Whether you're coordinating meetings, handling correspondence, or maintaining records, your work will help drive our mission forward.
Bali offers an unparalleled setting for professionals seeking both career advancement and a high quality of life. With modern co-working spaces in Canggu, Ubud, or Denpasar, you’ll collaborate with a diverse, international team while enjoying the island’s stunning landscapes and vibrant expat community.
Responsibility
- Manage and organize daily office operations, including correspondence, filing, and supply inventory.
- Coordinate schedules, meetings, and appointments for senior staff and teams.
- Prepare and distribute internal communications, reports, and presentations.
- Assist in onboarding new employees, including paperwork and orientation.
- Maintain accurate records, databases, and digital filing systems.
- Handle travel arrangements, expense reports, and vendor negotiations.
- Support marketing projects by coordinating logistics and deadlines.
- Act as the first point of contact for clients, partners, and visitors, ensuring professional and timely responses.
Qualifications
- Minimum 2 years of experience in administrative, office support, or coordination roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication skills in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and problem-solving mindset.
- Experience with CRM or project management tools (e.g., Trello, Asana) is a plus.
- Familiarity with hybrid work models and remote collaboration tools (e.g., Slack, Zoom).