job description
Join PERSOL as an Administrative Coordinator in the heart of Bali and play a pivotal role in ensuring seamless operations for our dynamic team. This position offers a competitive salary of $3,000 – $3,500 per month and the opportunity to work in one of the world’s most vibrant and inspiring locations—Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung.
As the first point of contact for customers, contractors, and internal stakeholders, you will manage daily communications, streamline administrative processes, and contribute to the efficiency of our operations. Your organizational skills and attention to detail will be key to maintaining high standards of service and supporting our team’s success.
If you thrive in a fast-paced environment, enjoy problem-solving, and have a passion for delivering exceptional administrative support, this role is your chance to grow professionally while experiencing the unique work-life balance Bali has to offer.
Responsibility
- Manage and respond to daily incoming calls, emails, and inquiries from customers, contractors, and internal stakeholders in a timely and professional manner.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members and management.
- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of documents and records.
- Prepare and distribute reports, presentations, and correspondence as required by the team.
- Assist in the preparation of budgets, expense reports, and other financial documentation.
- Liaise with vendors, service providers, and external partners to ensure smooth operations and procurement processes.
- Monitor office supplies inventory and place orders as needed to maintain adequate stock levels.
- Provide general administrative support to various departments, including data entry, document preparation, and project coordination.
Qualifications
- Minimum of 2 years of experience in an administrative, coordination, or office support role.
- Excellent written and verbal communication skills in English; proficiency in additional languages is a plus.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- High attention to detail and problem-solving abilities, with a proactive approach to identifying and resolving issues.
- Ability to work independently and collaboratively in a team-oriented environment.
- Experience in a multicultural or international work setting is highly desirable.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.