job description
Join WhereToNext as an Administrative Coordinator and play a pivotal role in ensuring smooth operations in our dynamic team. This part-time position offers the flexibility to work in the EST time zone with the potential to grow into a full-time role. We are seeking a highly organized, tech-savvy professional with strong administrative skills to support our team in Bali.
As an Administrative Coordinator, you will be responsible for managing day-to-day administrative tasks, coordinating schedules, and ensuring efficient communication across departments. This role is perfect for individuals who thrive in a fast-paced environment and are passionate about maintaining organizational excellence.
If you are detail-oriented, proactive, and eager to contribute to a growing company, we invite you to apply and become a part of our journey at WhereToNext.
Responsibility
- Manage and maintain office schedules, appointments, and calendars.
- Coordinate and facilitate communication between team members and departments.
- Handle incoming and outgoing correspondence, including emails, calls, and documents.
- Organize and maintain office files, records, and databases.
- Assist in the preparation of reports, presentations, and other administrative documents.
- Coordinate travel arrangements and accommodations for team members as needed.
- Provide support for meetings, including scheduling, preparation, and follow-up.
- Ensure office supplies and equipment are well-stocked and functional.
Qualifications
- Proven experience in an administrative or coordination role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in office software, including Microsoft Office Suite and Google Workspace.
- Ability to multitask and prioritize tasks effectively.
- High attention to detail and problem-solving skills.
- Familiarity with virtual communication tools and platforms.
- Ability to work independently and as part of a team.