job description
Join PANIMEX CONSTRUCTION (M) SDN BHD as an Administrative Assistant in our prestigious Protégé-RTW Program, designed to nurture emerging talent in office administration and operational support. This role is perfect for detail-oriented professionals who thrive in dynamic environments and are passionate about ensuring seamless office operations.
Based in the vibrant region of Badung, Bali, you will play a pivotal role in maintaining organizational efficiency by managing critical administrative tasks. From document control to correspondence and scheduling, your contributions will directly impact the productivity and success of our team.
We offer a competitive salary package, a collaborative work culture, and opportunities for professional growth in one of the most sought-after locations in Indonesia.
Responsibility
- Manage and organize company documents, records, and files to ensure easy retrieval and compliance with company policies.
- Handle incoming and outgoing correspondence, including emails, letters, and memos, with professionalism and confidentiality.
- Coordinate and maintain executive calendars, schedule meetings, and arrange travel logistics as needed.
- Prepare and edit reports, presentations, and other business documents with high accuracy and attention to detail.
- Assist in the preparation of meeting agendas, take minutes, and follow up on action items to ensure timely completion.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and operations.
- Monitor and order office supplies, ensuring inventory is well-stocked and cost-effective.
- Provide general administrative support to team members, including data entry, filing, and other clerical tasks.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 1-2 years of experience in an administrative or office support role, preferably in a corporate or construction industry setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office productivity tools.
- Excellent written and verbal communication skills in English; additional language skills are a plus.
- Strong organizational and time-management abilities, with the capacity to multitask and prioritize effectively.
- High level of discretion and professionalism in handling confidential information.
- Proactive attitude, strong problem-solving skills, and the ability to work independently or as part of a team.
- Familiarity with basic bookkeeping or accounting software is advantageous.