job description
Join KW Industrial Equipment Trading as an Administrative Assistant and play a pivotal role in ensuring smooth office operations in our dynamic work environment. Based in the vibrant heart of Canggu, Bali, this full-time position offers a competitive salary and the opportunity to grow within a well-established company in the industrial equipment sector.
As our Administrative Assistant, you will be the backbone of our office, providing essential support to our team while maintaining high standards of organization, efficiency, and professionalism. Your contributions will directly impact our ability to serve clients and manage day-to-day operations seamlessly.
If you thrive in a fast-paced setting, have a keen eye for detail, and enjoy problem-solving, we invite you to apply and become a valued member of our team.
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping to ensure accuracy and accessibility.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff and management.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with professionalism and discretion.
- Prepare and distribute reports, presentations, and other administrative documents as required.
- Assist in the procurement and management of office supplies, ensuring inventory is well-stocked and cost-effective.
- Support the finance team by processing invoices, expense reports, and other financial documentation.
- Maintain a clean, organized, and welcoming office environment for employees and visitors.
- Provide general administrative support to various departments as needed, including HR, sales, and operations.
Qualifications
- Proven experience (1-3 years) in an administrative, office support, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities, with the capacity to multitask and prioritize effectively.
- High attention to detail and problem-solving skills to ensure accuracy in all tasks.
- Ability to work independently as well as collaboratively in a team-oriented environment.
- Familiarity with basic accounting principles or office management software is a plus.
- A proactive attitude, professional demeanor, and commitment to maintaining confidentiality.