job description
Join a dynamic and supportive team as an Administrative Assistant in the heart of Bali’s vibrant business hub. This role is the backbone of our office operations, ensuring smooth daily workflows, exceptional organization, and a welcoming environment for staff and clients alike.
We offer a collaborative culture, career growth opportunities, and the chance to work in one of the world’s most inspiring locations. Whether you’re coordinating schedules, managing correspondence, or optimizing office systems, your contributions will directly impact our efficiency and success.
If you thrive in a fast-paced setting, have a keen eye for detail, and enjoy making a tangible difference, this is your opportunity to shine. Apply today and take the next step in your administrative career with a team that values your skills and ambition.
Responsibility
- Manage and organize office correspondence, including emails, letters, and internal communications.
- Coordinate schedules, meetings, and appointments for senior staff and teams.
- Maintain accurate filing systems, both digital and physical, ensuring easy retrieval of documents.
- Prepare reports, presentations, and other administrative documents with high attention to detail.
- Greet and assist visitors, clients, and vendors with professionalism and courtesy.
- Monitor and order office supplies, ensuring inventory is well-stocked and cost-effective.
- Assist in the onboarding process for new employees, including setup of workstations and orientation materials.
- Support ad-hoc projects and tasks to improve office efficiency and workflow.
Qualifications
- Proven experience (1-3 years) in an administrative, office support, or similar role.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational and time-management skills with the ability to multitask.
- High level of discretion and professionalism in handling confidential information.
- Problem-solving mindset with a proactive approach to tasks.
- Familiarity with basic bookkeeping or expense tracking is a plus.
- Ability to work independently and collaboratively in a team environment.