job description
Join Soonlinmas Sdn Bhd as an Administrative Assistant in the vibrant heart of Canggu, Bali! This is a unique opportunity to play a pivotal role in ensuring smooth office operations while enjoying the dynamic work-life balance Bali has to offer.
As an Administrative Assistant, you will be the backbone of our office, managing critical documentation, maintaining organized records, and supporting daily administrative functions. Your attention to detail and proactive approach will help streamline processes, enhance efficiency, and contribute to a productive work environment.
If you thrive in a fast-paced setting, have a knack for organization, and enjoy supporting a team, this role is perfect for you. We offer a competitive salary, professional growth opportunities, and the chance to work in one of the world’s most sought-after locations.
Responsibility
- Manage and organize office documents, including invoices, contracts, and correspondence, ensuring accuracy and confidentiality.
- Maintain and update filing systems, both digital and physical, for easy retrieval and compliance.
- Coordinate and schedule meetings, appointments, and travel arrangements for management and staff.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and efficiency.
- Prepare and distribute reports, presentations, and other administrative documents as required.
- Assist in the preparation of budgets, expense reports, and financial documentation.
- Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
- Provide general support to team members, including data entry, research, and ad-hoc administrative tasks.
Qualifications
- Proven experience (1-3 years) in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent organizational, multitasking, and time-management skills.
- Strong written and verbal communication skills in English.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- Familiarity with basic accounting principles or invoice management is a plus.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.