job description
Join Pasco Philippines Corporation as an Administrative Assistant in the vibrant and culturally rich island of Bali, Indonesia! We are seeking a highly organized, detail-oriented professional to provide exceptional clerical support and office coordination across our operations in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, and Badung. This role is perfect for someone who thrives in a dynamic environment, enjoys multitasking, and is passionate about ensuring smooth office operations.
As the backbone of our administrative team, you will play a crucial role in maintaining efficiency, managing documentation, and supporting our staff with day-to-day tasks. Bali offers a unique blend of professional opportunities and a high quality of life, making this an exciting chance to grow your career while enjoying the island’s stunning landscapes, rich culture, and warm community.
If you are a proactive problem-solver with excellent communication skills and a knack for organization, we’d love to hear from you. This is a full-time position with competitive benefits, opportunities for professional development, and the chance to work in one of the world’s most desirable locations.
Apply now and take the first step toward a rewarding career with Pasco Philippines Corporation in Bali!
Responsibility
- Provide comprehensive administrative support to office staff, including managing correspondence, scheduling meetings, and coordinating travel arrangements.
- Maintain and organize office files, records, and documentation in both physical and digital formats to ensure easy retrieval and compliance with company policies.
- Assist in the preparation of reports, presentations, and other business documents, ensuring accuracy and professionalism.
- Manage office supplies inventory, place orders as needed, and liaise with vendors to ensure timely delivery of essential items.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, with a high level of professionalism and discretion.
- Coordinate office events, meetings, and conferences, including logistical arrangements and follow-up tasks.
- Support HR functions such as onboarding new employees, maintaining personnel records, and assisting with payroll-related tasks.
- Ensure the office environment is welcoming, organized, and conducive to productivity for all staff and visitors.
Qualifications
- Minimum of 2 years of experience in an administrative or office support role, preferably in a corporate or multinational environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Gmail).
- Excellent written and verbal communication skills in English; additional languages (e.g., Indonesian, Tagalog) are a plus.
- Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
- Detail-oriented with a high level of accuracy in data entry, documentation, and record-keeping.
- Ability to work independently with minimal supervision while collaborating effectively with team members and stakeholders.
- Experience with office equipment (printers, scanners, fax machines) and basic troubleshooting.
- Professional demeanor, strong interpersonal skills, and the ability to handle confidential information with discretion.