job description
Join Santeh Feeds Corporation as an Administrative Assistant and play a pivotal role in ensuring smooth, efficient operations within our dynamic hatchery administration team. Based in the vibrant region of Badung, Bali, this position offers the opportunity to contribute to a growing organization while enjoying the unique work-life balance of one of Indonesia’s most sought-after locations.
As an Administrative Assistant, you will be the backbone of our office operations, managing critical documentation, procurement processes, and day-to-day administrative tasks. Your organizational skills and attention to detail will directly impact the efficiency of our hatchery operations, supporting both team productivity and business growth.
This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and is passionate about delivering exceptional administrative support. Whether you’re coordinating with internal teams, maintaining records, or streamlining office procedures, your work will be essential to our success.
Responsibility
- Manage and organize company documents, records, and filing systems to ensure easy retrieval and compliance with internal policies.
- Coordinate procurement processes, including vendor communications, purchase orders, and inventory tracking for office and hatchery supplies.
- Handle incoming and outgoing correspondence, including emails, letters, and official communications, with professionalism and confidentiality.
- Assist in scheduling meetings, preparing agendas, and taking minutes to ensure effective team collaboration.
- Maintain office equipment, arrange repairs, and manage supply orders to support a functional workspace.
- Process and track expenses, invoices, and receipts, ensuring accurate financial documentation.
- Provide general administrative support to management and staff, including travel arrangements and itinerary planning.
- Implement and improve administrative systems and procedures to enhance office efficiency.
Qualifications
- Minimum of 2 years of experience in an administrative or office support role, preferably in a corporate or agricultural/industrial setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- High attention to detail and problem-solving abilities to handle multiple tasks efficiently.
- Ability to work independently and collaboratively in a team-oriented environment.
- Experience with procurement, inventory management, or basic bookkeeping is advantageous.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.