job description
Join Caravan Industries, Inc. as an Administrative Assistant in the vibrant heart of Bali! This is a unique opportunity to play a pivotal role in ensuring smooth office operations while contributing to facility maintenance and team support in a dynamic work environment.
As our Administrative Assistant, you will be the backbone of our office efficiency, managing critical tasks such as record-keeping, inventory of office supplies, and coordination of promotional uniforms. Your organizational skills will directly impact our ability to maintain a productive and well-maintained workspace.
Based in Canggu, you’ll enjoy a collaborative culture that values precision, proactivity, and a can-do attitude. Whether you’re assisting with facility upkeep or providing administrative support to various departments, your contributions will be essential to our daily success.
If you thrive in a structured yet fast-paced setting and take pride in delivering high-quality support, we’d love to hear from you. Apply today and become part of a team that drives excellence in every detail!
Responsibility
- Maintain and organize company records, both digital and physical, ensuring accuracy and confidentiality.
- Manage inventory of office supplies, promotional materials, and uniforms, including procurement and distribution.
- Assist in coordinating facility maintenance, including scheduling repairs and liaising with vendors.
- Provide comprehensive administrative support to managers and team members, including document preparation and correspondence.
- Handle incoming and outgoing communications (emails, calls, and mail) with professionalism and efficiency.
- Coordinate meeting logistics, including room bookings, equipment setup, and minute-taking.
- Prepare reports, presentations, and other business documents as required.
- Support HR-related tasks such as onboarding new hires and maintaining employee files.
Qualifications
- Proven experience (1-3 years) in an administrative or office support role.
- Strong organizational and time-management skills with the ability to multitask.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Attention to detail and a high degree of accuracy in data entry and record-keeping.
- Ability to work independently and collaboratively in a team-oriented environment.
- Basic knowledge of office equipment and facility management is a plus.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.