job description
Join Bicol University as an Administrative Assistant III and play a pivotal role in supporting our dynamic team in Bali. This position offers a unique opportunity to contribute to the smooth operation of our administrative functions while enjoying the vibrant culture and lifestyle of Bali.
As an Administrative Assistant III, you will be responsible for providing high-level administrative support to ensure efficient office operations. Your role will involve managing schedules, coordinating meetings, handling correspondence, and maintaining office systems. This position is ideal for a detail-oriented professional with excellent organizational skills and a proactive approach to problem-solving.
Bicol University is committed to fostering a collaborative and inclusive work environment. We offer competitive compensation, opportunities for professional growth, and the chance to work in some of Bali's most picturesque locations.
Responsibility
- Manage and maintain executive calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries and directing them to the appropriate parties.
- Organize and maintain office filing systems, both electronic and physical, ensuring easy retrieval of documents.
- Assist in the preparation of budgets, expense reports, and financial documents.
- Coordinate office procedures and implement improvements to enhance efficiency.
- Plan and execute office events, meetings, and conferences.
- Provide general administrative support to various departments as needed.
Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent written and verbal communication skills in English.
- Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.
- High level of discretion and confidentiality in handling sensitive information.
- Ability to work independently with minimal supervision and as part of a team.
- Familiarity with basic accounting principles and budget management is a plus.