job description
Join Visayas State University as an Administrative Assistant II (Data Entry Specialist) in the vibrant heart of Denpasar, Bali. This full-time role offers a unique opportunity to contribute to a prestigious academic institution while enjoying the dynamic work-life balance of one of Indonesia’s most sought-after locations.
As a key member of our administrative team, you will play a critical role in ensuring smooth data management operations, supporting faculty and staff with precision and efficiency. This position is ideal for detail-oriented professionals who thrive in structured environments and are passionate about maintaining high standards of accuracy in data processing.
At Visayas State University, we value dedication, integrity, and a commitment to excellence. If you are looking for a stable career in a respected institution with opportunities for growth, this is your chance to make a meaningful impact.
Responsibility
- Operate and maintain data entry machines and digital systems to input, verify, and process administrative and academic records with 100% accuracy.
- Manage and organize electronic and physical filing systems to ensure easy retrieval of university documents and student records.
- Assist in the preparation of reports, correspondence, and official communications for university departments and external stakeholders.
- Collaborate with cross-functional teams to streamline administrative workflows and improve data integrity across systems.
- Perform routine clerical duties, including sorting mail, scheduling appointments, and maintaining office supplies inventory.
- Ensure compliance with university policies, data protection regulations, and confidentiality standards.
- Troubleshoot and resolve discrepancies in data entries, escalating complex issues to senior staff when necessary.
- Support special projects and initiatives by providing timely and accurate data analysis as required.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field. Relevant vocational training may be considered.
- Minimum of 2 years of experience as an Administrative Assistant, Data Entry Operator, or similar role, preferably in an academic or government setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and data entry software. Familiarity with university management systems is a plus.
- Exceptional typing speed (minimum 50 WPM) with a proven track record of accuracy in high-volume data entry tasks.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills in English. Knowledge of Indonesian (Bahasa) is advantageous.
- Attention to detail and a methodical approach to problem-solving.
- Ability to work independently and as part of a team, demonstrating reliability and professionalism.