job description
Join Diane Pendle, Inc as an Administrative Assistant in the vibrant heart of Bali! We are seeking a proactive, detail-oriented professional to support our dynamic team in a hybrid work model (onsite one day per week). This role offers the perfect blend of structure and flexibility, allowing you to thrive in a collaborative environment while enjoying the beauty of Bali.
As an Administrative Assistant, you will play a pivotal role in ensuring smooth daily operations, managing schedules, and coordinating administrative tasks with precision. Your organizational skills and ability to multitask will be key to maintaining efficiency and supporting our team’s success.
If you are a self-starter with a passion for organization and a knack for problem-solving, we’d love to hear from you. This is an exciting opportunity to grow your career in a supportive, international work culture while contributing to a forward-thinking company.
Responsibility
- Manage and organize daily administrative tasks, including correspondence, filing, and documentation.
- Coordinate meetings, appointments, and travel arrangements for team members.
- Prepare and edit reports, presentations, and other business documents with high accuracy.
- Maintain office supplies inventory and place orders as needed.
- Handle phone calls, emails, and inquiries professionally and promptly.
- Assist in the preparation of budgets, expenses, and financial records.
- Support HR-related tasks, such as onboarding new employees and maintaining personnel files.
- Ensure compliance with company policies and procedures in all administrative functions.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role (minimum 2 years preferred).
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High attention to detail and problem-solving skills.
- Ability to work independently and collaboratively in a team environment.
- Familiarity with basic bookkeeping or financial administrative tasks is a plus.
- Willingness to work onsite in Bali one day per week (hybrid model).