job description
Join Nanyang Tech, a forward-thinking technology leader, as an Administrative Assistant in the vibrant heart of Bali, Indonesia. This is your opportunity to thrive in a supportive, flexible work environment while contributing to a company that values innovation, efficiency, and career growth.
As part of our dynamic team, you’ll play a pivotal role in ensuring smooth daily operations, coordinating administrative tasks, and supporting various departments to drive productivity. Whether you’re managing schedules, organizing meetings, or handling documentation, your work will directly impact our mission to deliver cutting-edge tech solutions.
We offer competitive compensation, a collaborative culture, and ample opportunities for professional development in one of Southeast Asia’s most exciting tech hubs. If you’re a detail-oriented, proactive professional with a passion for organization, we’d love to hear from you!
Responsibility
- Manage and maintain executive calendars, scheduling meetings, and coordinating logistics for internal and external stakeholders.
- Prepare, edit, and distribute professional correspondence, reports, and presentations with high accuracy.
- Handle incoming and outgoing communications, including emails, phone calls, and visitor inquiries, with a polished and professional demeanor.
- Organize and maintain filing systems (digital and physical) to ensure easy retrieval of documents and records.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for team members and executives.
- Assist in the preparation of budgets, expense reports, and invoices, ensuring compliance with company policies.
- Liaise with vendors, clients, and internal teams to facilitate seamless operations and project execution.
- Support HR-related tasks, such as onboarding new hires, maintaining employee records, and assisting with payroll processing.
Qualifications
- Proven experience (2+ years) as an Administrative Assistant, Office Assistant, or in a similar role, preferably in a tech or corporate environment.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced setting.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software (e.g., Google Workspace, Trello, or Asana).
- High attention to detail and problem-solving abilities, with a proactive approach to anticipating needs.
- Discretion and confidentiality in handling sensitive information and executive communications.
- Ability to work independently and collaboratively in a team-oriented environment.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.