job description
Join Tiong Woon Crane & Transport Pte Ltd as an Administrative Assistant in the vibrant heart of Bali! This is your opportunity to play a pivotal role in ensuring smooth office operations while enjoying the islandâs dynamic work culture. Youâll provide essential administrative support, manage critical documentation, and serve as the backbone of our team by coordinating seamlessly with internal and external stakeholders.
Based in Kuta, Badung, this role offers a unique blend of professional growth and the chance to thrive in one of Southeast Asiaâs most exciting business hubs. Whether youâre organizing records, processing claims, or facilitating communication, your contributions will directly impact our efficiency and success.
Weâre looking for a detail-oriented, proactive professional who excels in multitasking and thrives in a fast-paced environment. If youâre passionate about organization, communication, and driving operational excellence, this is the role for you!
Responsibility
- Manage and maintain accurate filing systems, both digital and physical, ensuring easy retrieval of documents and records.
- Process and track administrative claims, invoices, and correspondence with precision and timeliness.
- Coordinate meetings, appointments, and travel arrangements for senior staff and stakeholders.
- Prepare and distribute internal communications, reports, and presentations to support decision-making.
- Liaise with internal departments and external partners to facilitate smooth workflow and information exchange.
- Handle office supply inventory, procurement, and vendor relations to ensure operational readiness.
- Assist in the preparation of budgets, expense reports, and financial documentation as required.
- Provide front-desk support, including greeting visitors, managing phone calls, and directing inquiries.
Qualifications
- Minimum Diploma or Bachelorâs degree in Business Administration, Office Management, or a related field.
- Proven experience (1-3 years) in an administrative or office support role, preferably in a corporate or logistics environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and a commitment to maintaining confidentiality and data integrity.
- Ability to work independently as well as collaboratively in a team-oriented environment.
- Adaptability and problem-solving skills to handle dynamic and sometimes high-pressure situations.