job description
Join a forward-thinking team in the heart of Bali as an Administrative Assistant, where organization meets opportunity. This role offers a competitive salary, a supportive work environment, and a clear path for career growth in one of Indonesia’s most vibrant professional hubs.
As the backbone of our office operations, you’ll play a pivotal role in ensuring smooth daily workflows, coordinating administrative tasks, and fostering a productive atmosphere. Whether you’re managing schedules, handling correspondence, or supporting team projects, your attention to detail and proactive approach will drive efficiency and excellence.
Based in Canggu, this position is perfect for a highly organized, self-motivated professional who thrives in a dynamic setting. Enjoy the perfect blend of work-life balance in Bali’s inspiring landscape while advancing your career in a role that values your contributions.
Responsibility
- Manage and maintain office schedules, appointments, and calendar systems to ensure optimal time management.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with professionalism and discretion.
- Prepare and edit documents, reports, and presentations to support business operations and decision-making.
- Maintain accurate and up-to-date filing systems, both digital and physical, for easy retrieval of information.
- Assist in the onboarding process for new employees, including preparing workstations and documentation.
- Liaise with vendors, clients, and internal teams to facilitate seamless communication and service delivery.
- Monitor and order office supplies, ensuring inventory levels are adequate and cost-effective.
Qualifications
- Proven experience (1-3 years) in an administrative or office support role, with a track record of efficiency and reliability.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Strong organizational and time-management abilities, with the capacity to multitask in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- High attention to detail and problem-solving skills to anticipate and resolve administrative challenges.
- Ability to work independently as well as collaboratively within a team.
- A proactive, can-do attitude with a commitment to maintaining confidentiality and professionalism.
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field is preferred.