job description
Are you a detail-oriented professional looking to launch or advance your career in administration? One Outsource is seeking a motivated Administrative Assistant to join our team in the vibrant heart of Bali. This is your opportunity to gain hands-on experience in a dynamic office environment while contributing to the smooth operation of our business.
In this role, you’ll play a pivotal part in supporting daily administrative tasks, ensuring efficiency, and maintaining organization across departments. Whether you’re coordinating schedules, managing documentation, or liaising with internal and external stakeholders, your work will directly impact our operational success.
Bali offers an inspiring work-life balance, and this contract position provides a gateway to developing essential skills in a professional setting. If you’re proactive, adaptable, and eager to grow, we’d love to hear from you!
Responsibility
- Manage and organize office correspondence, including emails, letters, and memos.
- Coordinate schedules, meetings, and appointments for team members and management.
- Maintain and update filing systems, both digital and physical, ensuring easy retrieval of documents.
- Prepare and edit reports, presentations, and other business documents with high accuracy.
- Assist in the preparation of invoices, expense reports, and other financial documentation.
- Greet and assist visitors, clients, and vendors in a professional and courteous manner.
- Order and manage office supplies, ensuring inventory is well-stocked and costs are tracked.
- Provide general administrative support to various departments as needed.
Qualifications
- Proven experience in an administrative or office support role (entry-level candidates with relevant internships or training are encouraged to apply).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management abilities, with a keen eye for detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality.
- Familiarity with basic office equipment (e.g., printers, scanners, fax machines).
- A proactive attitude and willingness to learn and adapt to new challenges.