job description
Join All Industrial Manufacturing as an Administrative Assistant & Coordinator in the vibrant heart of Bali! This is a unique opportunity to play a pivotal role in ensuring seamless operations by coordinating with customers, suppliers, and internal teams to resolve quality-related issues. Youâll be the backbone of our administrative processes, maintaining meticulous records and supporting critical audits and inspections.
Based in Badung, youâll thrive in a dynamic environment where organizational skills and attention to detail are key. Whether youâre liaising with stakeholders, documenting processes, or assisting with compliance checks, your contributions will directly impact our operational efficiency and customer satisfaction.
If youâre a proactive professional with a passion for administration and a knack for problem-solving, weâd love to hear from you. This full-time role offers competitive compensation, a collaborative work culture, and the chance to grow within a leading manufacturing company.
Responsibility
- Coordinate with customers, suppliers, and internal departments to address and resolve quality-related issues for goods and materials.
- Maintain accurate and up-to-date administrative records, including correspondence, reports, and documentation.
- Assist in preparing and organizing materials for audits, inspections, and compliance reviews.
- Liaise with cross-functional teams to ensure timely resolution of operational and logistical challenges.
- Manage and track shipments, deliveries, and inventory to support smooth supply chain operations.
- Draft and distribute internal and external communications, including emails, memos, and meeting minutes.
- Monitor and follow up on pending tasks, ensuring deadlines are met and stakeholders are informed.
- Contribute to process improvements by identifying inefficiencies and proposing solutions.
Qualifications
- Minimum 2 years of experience in administrative support, coordination, or a related role, preferably in manufacturing or logistics.
- Strong organizational and time-management skills with the ability to multitask in a fast-paced environment.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic data entry tools.
- Attention to detail and a high degree of accuracy in record-keeping and documentation.
- Ability to work independently as well as collaboratively in a team setting.
- Problem-solving mindset with a proactive approach to addressing challenges.
- Diploma or Bachelorâs degree in Business Administration, Management, or a related field is preferred.