job description
Join Ocean IFM Pte Ltd as an Administrative Assistant (Condominium) in the vibrant community of Canggu, Bali. This role offers a unique opportunity to support the smooth operation of a condominium property, ensuring resident satisfaction and efficient management. You will work closely with the Site Manager to handle resident inquiries, maintain records, and coordinate administrative tasks. If you are organized, detail-oriented, and passionate about providing excellent service, this is the perfect role for you.
Bali’s dynamic environment and growing real estate market make this an exciting place to build your career in property administration. Enjoy a competitive salary, a collaborative work environment, and the chance to contribute to a well-managed residential community.
Responsibility
- Assist the Site Manager in handling and maintaining records of resident inquiries and feedback.
- Coordinate and manage bookings for common facilities and amenities.
- Prepare and distribute notices, memos, and communications to residents.
- Maintain accurate and up-to-date records of resident information and property documentation.
- Assist in organizing and scheduling meetings, events, and maintenance activities.
- Provide administrative support, including filing, data entry, and report preparation.
- Liaise with vendors, contractors, and service providers as needed.
- Ensure compliance with condominium rules and regulations.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Hospitality, or a related field.
- Proven experience in an administrative or customer service role, preferably in property management.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office Suite and basic office software.
- Ability to handle multiple tasks and prioritize effectively.
- Familiarity with condominium or property management practices is a plus.
- Fluency in English; knowledge of Indonesian is beneficial.