job description
Join Catalyst Education as an Administrative Assistant and play a pivotal role in ensuring smooth operations across our dynamic branches in Bali. This position offers a unique opportunity to contribute to a growing educational institution by providing essential administrative support that drives efficiency and organization.
As part of our team, you will be responsible for maintaining meticulous records, coordinating schedules, and facilitating seamless communication between departments. Your attention to detail and proactive approach will help streamline processes, allowing our educators and staff to focus on delivering exceptional learning experiences.
Based in the vibrant and culturally rich region of Kuta, Badung, this role is perfect for individuals who thrive in a fast-paced environment and are passionate about making a tangible impact in the field of education. Whether you're managing documents, preparing reports, or assisting with logistical planning, your work will directly support our mission of fostering academic excellence.
Responsibility
- Manage and organize filing systems, both digital and physical, to ensure easy retrieval of documents and records.
- Perform accurate and efficient data entry to maintain up-to-date databases and administrative records.
- Prepare and edit professional documents, reports, and presentations to support internal and external communications.
- Take detailed meeting minutes and distribute them promptly to relevant stakeholders.
- Coordinate schedules, appointments, and logistics for staff, ensuring optimal time management and resource allocation.
- Handle incoming requests, inquiries, and follow-ups, providing timely and courteous responses.
- Assist in the preparation of materials and resources for educational programs, workshops, and events.
- Collaborate with cross-functional teams to streamline administrative processes and improve operational efficiency.
Qualifications
- Minimum of 1-2 years of experience in an administrative or office support role, preferably in an educational or corporate setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent written and verbal communication skills in English.
- High attention to detail and a commitment to accuracy in all tasks.
- Ability to work independently as well as collaboratively in a team-oriented environment.
- Familiarity with basic office equipment, such as printers, scanners, and photocopiers.
- A proactive and solution-oriented mindset with a willingness to learn and adapt to new challenges.