job description
Join a leading Air Conditioning and Mechanical & Electrical (M&E) contractor in the vibrant heart of Bali! We are seeking a detail-oriented Administrative Assistant to support our dynamic team in Kuta, Badung. This role is perfect for organized professionals who thrive in fast-paced environments and enjoy managing critical administrative tasks to ensure smooth business operations.
As part of our team, you will play a key role in data management, client communications, and financial documentation, contributing directly to the efficiency and success of our projects. This is an excellent opportunity to grow your career in the construction and M&E industry while enjoying the unique work-life balance that Bali offers.
If you are a proactive problem-solver with a knack for multitasking and a passion for precision, we’d love to hear from you!
Responsibility
- Manage data entry for project documentation, client records, and inventory tracking with high accuracy.
- Prepare and process quotations, invoices, and purchase orders in a timely manner.
- Handle customer follow-ups via email, phone, and in-person to ensure satisfaction and resolve inquiries.
- Coordinate with internal teams (e.g., engineers, technicians) to ensure seamless project execution.
- Maintain organized filing systems (digital and physical) for contracts, receipts, and compliance documents.
- Assist in preparing reports and presentations for management and stakeholders.
- Monitor office supplies inventory and place orders as needed.
- Support ad-hoc administrative tasks to improve operational efficiency.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Office Management, or related fields.
- Proven experience (1-2 years) in administrative, clerical, or office support roles, preferably in construction or M&E industries.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and basic accounting software.
- Strong written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Exceptional organizational and time-management skills with the ability to prioritize tasks.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team.
- Familiarity with CRM or ERP systems is advantageous.