job description
Join UMW Toyota Motor as a Temporary Administrative Assistant for a 6-month contract in our dynamic General Service Department. This role offers a unique opportunity to gain hands-on experience in a fast-paced corporate environment while contributing to the smooth operation of our administrative functions.
Based in the vibrant region of Canggu, Bali, this position is ideal for detail-oriented professionals seeking short-term engagement with potential for growth. You will play a key role in supporting daily office operations, ensuring efficiency, and maintaining high organizational standards.
At UMW Toyota Motor, we value precision, teamwork, and proactive problem-solving. If you thrive in structured settings and enjoy multitasking in a collaborative atmosphere, we invite you to apply and be part of our mission to deliver excellence.
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping.
- Assist in coordinating meetings, preparing agendas, and distributing minutes.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Support the procurement process by preparing purchase orders and tracking deliveries.
- Maintain office supplies inventory and place orders as needed.
- Provide general administrative support to the General Service team and other departments.
- Assist in preparing reports, presentations, and other administrative documents.
- Ensure compliance with company policies and procedures in all administrative tasks.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience (1-2 years) in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills in English.
- Attention to detail and a high level of accuracy in work.
- Ability to work independently and collaboratively in a team environment.
- Familiarity with basic accounting or procurement processes is a plus.