job description
Bluespot Industries is seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in Klang/Port Klang. In this vital role, you will be the backbone of our daily office operations, ensuring that our workflows run smoothly and efficiently. This position is ideal for an energetic professional who thrives in a fast-paced environment and possesses strong multi-tasking abilities.
As an Administrative Assistant at Bluespot Industries, you will engage with various departments, providing essential clerical and operational support. You will play a key role in maintaining professional standards, managing documentation, and facilitating communication across the organization. We are looking for someone who is proactive, tech-savvy, and committed to providing excellent support to both our internal teams and external stakeholders.
Responsibility
- Manage daily office administrative tasks, including correspondence, filing, and document organization.
- Coordinate meetings, appointments, and travel arrangements for management staff.
- Maintain accurate digital and physical records, ensuring data integrity and confidentiality.
- Handle incoming calls, emails, and visitor inquiries with a high level of professionalism.
- Assist in the preparation of reports, presentations, and internal communications.
- Procure and manage office supplies while monitoring inventory levels.
- Support the finance department with basic data entry and invoicing tasks.
- Assist in the coordination of office events and team-building activities.
Qualifications
- Minimum SPM, Diploma, or equivalent in Business Administration or a related field.
- At least 1-2 years of experience in an administrative or clerical role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills in English and Bahasa Malaysia.
- Ability to work independently with minimal supervision and manage time effectively.
- Strong problem-solving skills and a high attention to detail.
- Experience with office management software or CRM systems is an added advantage.
- Willingness to work on-site at our Port Klang facility.