job description
Join Beacon Solutions, a dynamic and forward-thinking company, as we seek a highly organized and detail-oriented Administrative and Purchasing Associate to enhance our operational efficiency in Bali, Indonesia.
In this pivotal role, you will play a key part in streamlining our administrative processes and managing procurement activities to ensure seamless business operations. Your expertise in coordination, vendor management, and office administration will contribute directly to our growth and success in a fast-paced environment.
Based in the vibrant and culturally rich regions of Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, this position offers the unique opportunity to work in a collaborative setting while enjoying the work-life balance that Bali is renowned for.
If you are a proactive professional with a passion for organization and a knack for procurement, we invite you to apply and become an integral part of our team.
Responsibility
- Manage and coordinate daily administrative tasks, including correspondence, filing, and office supply management.
- Oversee procurement processes, from vendor selection to purchase order creation and invoice verification.
- Maintain accurate records of purchases, deliveries, and inventory levels to ensure timely restocking.
- Liaise with vendors, negotiate contracts, and build strong relationships to secure cost-effective and high-quality supplies.
- Assist in budget tracking and expense reporting for administrative and purchasing activities.
- Prepare and distribute internal reports, memos, and communications as needed.
- Coordinate logistics for office events, meetings, and travel arrangements.
- Ensure compliance with company policies and procedures in all administrative and purchasing tasks.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 2 years of experience in administrative support, procurement, or a similar role.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent communication and negotiation skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with procurement software is a plus.
- Attention to detail and a high level of accuracy in data entry and record-keeping.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with local vendors and supply chains in Bali is an advantage.