job description
Are you an organized professional with a passion for the built environment? WH Business Services Sdn Bhd is seeking a dynamic Admin Executive to support our property and facility management operations in Balakong. This role is pivotal in ensuring the smooth day-to-day administration of our architectural and property development projects.
As an Admin Executive, you will act as the backbone of our operations, coordinating between departments, managing critical documentation, and ensuring that our facility workflows remain efficient. We are looking for a detail-oriented individual who thrives in a fast-paced professional environment and is eager to grow within the property and development sector.
If you possess excellent communication skills, a proactive mindset, and a desire to contribute to high-impact projects, we invite you to join our professional team and elevate your administrative career.
Responsibility
- Manage daily administrative tasks, including documentation, filing, and record-keeping for property and facility projects.
- Coordinate communication between contractors, vendors, and internal departments to ensure smooth project flow.
- Assist in the preparation of reports, project updates, and presentation materials for management review.
- Monitor facility maintenance schedules and follow up on service requests to ensure timely resolution.
- Handle incoming inquiries regarding property facilities with high professional standards.
- Maintain database accuracy for property inventory and office supplies.
- Support the team with scheduling meetings, site visits, and project-related administrative workflows.
Qualifications
- Minimum Diploma in Business Administration, Property Management, or a related field.
- At least 1-2 years of proven experience in administrative or operational roles, preferably within the property or construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Excellent command of spoken and written English and Bahasa Malaysia.
- Proactive problem-solver with a high level of integrity and attention to detail.
- Ability to work independently as well as collaboratively within a team.