job description
Are you a detail-oriented professional with a passion for social impact? The Salvation Army is seeking a dedicated Admin Executive to support our Fostering and BFF (Babies and Families First) programs at Gracehaven. In this pivotal role, you will be the backbone of our administrative operations, ensuring that our social workers and management team can focus on what matters most: providing care and stability to children and families in need.
As an Admin Executive, you will handle critical documentation, facilitate coordination between stakeholders, and contribute to the seamless execution of our community-focused initiatives. If you are highly organized, possess excellent communication skills, and are driven by a mission to serve the community, we invite you to join our compassionate team in Punggol.
Responsibility
- Manage and maintain accurate, confidential records for fostering and BFF case files.
- Provide comprehensive administrative support to the Fostering Manager and the Executive Director (CYG).
- Coordinate scheduling for home visits, stakeholder meetings, and program events.
- Process claims, invoices, and procurement requests in compliance with organizational policies.
- Prepare timely reports and presentations for internal review and regulatory compliance.
- Liaise with external partners, social service agencies, and foster families to ensure smooth communication.
- Manage office inventory and general administrative workflows for the department.
Qualifications
- Diploma in Business Administration, Office Management, or a related social service field.
- Minimum 2 years of experience in an administrative or secretarial role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong interpersonal skills with the ability to communicate empathetically and professionally.
- Excellent organizational skills and the ability to manage competing priorities in a fast-paced environment.
- Understanding of the social service landscape in Singapore is highly advantageous.
- A proactive attitude with a commitment to maintaining high standards of data integrity.