job description
Are you a highly organized and proactive professional looking to provide top-tier executive support to a Managing Director? Recruit Express is seeking an Admin Executive to join our dynamic team in Bali. This role offers a unique opportunity to work closely with senior leadership, ensuring seamless operations and exceptional administrative support.
As the Admin Executive, you will be the backbone of our executive office, managing schedules, coordinating communications, and handling confidential matters with discretion. Your role will be pivotal in enhancing productivity and efficiency within the organization.
If you thrive in a fast-paced environment and have a passion for excellence, we invite you to apply and become an integral part of our success story.
Responsibility
- Provide comprehensive executive support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Manage confidential information and documents, ensuring proper handling and secure storage.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the planning and execution of company events, ensuring seamless logistics and participant satisfaction.
- Maintain office supplies and equipment, ensuring a well-organized and efficient work environment.
- Perform ad-hoc administrative tasks and projects as assigned by the Managing Director.
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience as an Executive Assistant, Admin Executive, or similar role, preferably supporting senior management.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a high level of professionalism and discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and as part of a team, with a proactive and solution-oriented mindset.
- High level of integrity and confidentiality, with a commitment to maintaining the highest ethical standards.
- Familiarity with office management procedures and basic accounting principles is a plus.