job description
Join Ateneo De Manila University as an Academic Program Secretary at the prestigious John Gokongwei School of Management. This role offers a unique opportunity to contribute to the academic excellence of one of Southeast Asiaâs leading business schools. As the Academic Program Secretary, you will play a pivotal role in ensuring the smooth operation of administrative and academic processes, supporting faculty, students, and stakeholders with professionalism and efficiency.
Based in the vibrant and culturally rich location of Canggu, Bali, this position combines the prestige of working with a top-tier institution with the lifestyle benefits of living in one of the worldâs most sought-after destinations. Whether you are coordinating academic programs, managing schedules, or facilitating communication between departments, your work will directly impact the success of the schoolâs mission to develop future business leaders.
We are seeking a detail-oriented, organized, and proactive individual who thrives in a dynamic academic environment. If you are passionate about education, possess strong administrative skills, and are eager to contribute to a world-class institution, we invite you to apply for this rewarding opportunity.
Responsibility
- Provide comprehensive administrative support to the John Gokongwei School of Management, including managing correspondence, scheduling meetings, and coordinating academic events.
- Assist in the preparation and distribution of academic materials, reports, and documentation for faculty and students.
- Maintain and update academic records, ensuring accuracy and confidentiality in all documentation.
- Liaise with faculty, students, and external stakeholders to facilitate smooth communication and resolve administrative inquiries.
- Coordinate logistics for academic programs, including classroom assignments, exam schedules, and special events.
- Manage office supplies and equipment, ensuring the availability of resources for daily operations.
- Support the development and implementation of academic policies and procedures in alignment with university standards.
- Assist in budget tracking and expense reporting for departmental activities and programs.
Qualifications
- Bachelorâs degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in an administrative or secretarial role, preferably in an academic or corporate setting.
- Exceptional organizational and time-management skills, with the ability to handle multiple tasks and deadlines efficiently.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with academic management systems.
- High attention to detail and problem-solving abilities, with a proactive approach to addressing challenges.
- Ability to work independently and collaboratively in a fast-paced, multicultural environment.
- Familiarity with university policies, academic terminology, and administrative procedures is advantageous.