job description
Join Inter-Continental Oils & Fats as a Trade Support Assistant in our dynamic Specialty Fats Division, based in the vibrant hub of Bali, Indonesia. This role is pivotal in ensuring seamless trade and shipment operations, offering you the opportunity to work in a fast-paced, global environment while contributing to the success of a leading player in the oils and fats industry.
As part of our team, you will play a key role in coordinating logistics, preparing critical trade documentation, and maintaining strong communication channels with clients, vendors, and internal stakeholders. Your organizational skills and attention to detail will directly impact the efficiency of our supply chain, helping us deliver high-quality specialty fats to markets worldwide.
This position is ideal for detail-oriented professionals with a passion for international trade, logistics, or administrative support. Whether you're an experienced trade support specialist or an ambitious individual looking to grow in the commodities sector, this role offers a unique blend of stability, challenge, and career development in one of Indonesia’s most picturesque and economically vibrant regions.
Responsibility
- Prepare and verify trade documentation, including invoices, packing lists, bills of lading, and certificates of origin to ensure compliance with international trade regulations.
- Coordinate with freight forwarders, shipping lines, and customs brokers to facilitate smooth and timely shipment of specialty fats products.
- Liaise with customers, suppliers, and internal teams to confirm order details, shipment schedules, and delivery timelines.
- Maintain accurate records of trade transactions, shipment statuses, and inventory levels using ERP or trade management systems.
- Monitor and resolve discrepancies in trade documents or shipment details, ensuring all operations adhere to company policies and legal requirements.
- Assist in the preparation of trade reports, including volume, cost, and delivery performance metrics for management review.
- Provide administrative support to the trade and logistics team, including scheduling meetings, managing correspondence, and organizing files.
- Stay updated on industry trends, trade regulations, and best practices to contribute to process improvements within the division.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, International Trade, Logistics, or a related field.
- Minimum 2 years of experience in trade support, logistics coordination, or a similar administrative role, preferably in the commodities or FMCG sector.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with ERP or trade management software.
- Excellent written and verbal communication skills in English; knowledge of Indonesian (Bahasa) is a plus.
- High attention to detail and ability to manage multiple tasks under tight deadlines in a fast-paced environment.
- Familiarity with international trade regulations, Incoterms, and customs documentation is highly advantageous.
- Proven ability to work collaboratively in a team and build strong relationships with internal and external stakeholders.
- Problem-solving mindset with a proactive approach to identifying and resolving operational challenges.