job description
Join The Supreme HR Advisory as a Temporary Administrative Assistant for a dynamic 3-month contract in the heart of Bali. This role offers a unique opportunity to gain hands-on experience in a fast-paced, professional environment while contributing to essential office operations.
As part of our team, you will play a pivotal role in ensuring smooth administrative workflows, supporting various departments, and maintaining organizational efficiency. This position is ideal for detail-oriented individuals with a passion for office management and a proactive approach to problem-solving.
Based in Canggu, Bali, this role provides a vibrant work setting with exposure to international business practices. Whether you're a seasoned professional or looking to expand your administrative expertise, this temporary assignment could be the perfect stepping stone in your career.
Responsibility
- Manage and organize office correspondence, including emails, letters, and internal communications.
- Coordinate meeting schedules, prepare agendas, and distribute minutes to relevant stakeholders.
- Maintain accurate filing systems, both digital and physical, ensuring easy retrieval of documents.
- Assist in the preparation of reports, presentations, and other administrative documents.
- Handle incoming and outgoing calls, directing inquiries to the appropriate departments.
- Monitor and order office supplies, ensuring inventory levels are maintained.
- Support HR and finance teams with data entry, payroll processing, and expense tracking.
- Provide general administrative support to team members, including travel arrangements and itinerary planning.
Qualifications
- Minimum 1-2 years of relevant administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent written and verbal communication skills in English.
- Attention to detail and a high degree of accuracy in data management.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with basic office equipment (e.g., printers, scanners, fax machines).
- Adaptability and a positive attitude toward handling diverse administrative tasks.